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backups [2023/09/17 12:55] – [Database] wrongechobackups [2025/07/28 20:19] (current) – Removed Typo ( back up up the entire Virtual machine) 84.196.198.57
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 ====== Backups ====== ====== Backups ======
  
-As ITFlow will hold essential data about you and your clients, it is essential that you take (and test) regular backups, in addition to on-demand backups before performing updates.+As ITFlow will hold essential data about you and your clients, it is essential that you take (and test) regular nightly backups, in addition to on-demand backups before & after performing updates.
  
-{{backups.png?400|}}+Summary:
  
-Backups are likely best achieved by creating some sort of image/snapshot of the entire virtual machine running ITFlow. This allows you to easily capture the files & database.+**1. You should regularly back up the __entire Virtual machine__ running ITFlow.** 
 +  * The terminology for this may differ depending on your virtualization platform, but essentially you want an image/snapshot of the entire VM.  
 +  * This allows you to easily capture & restore the files & database. 
  
-ITFlow is split into three main areas - all of which need backing up:+**2. You should retrieve and securely store your __master encryption key__** 
 + 
 + 
 + 
 +---- 
 + 
 + 
 +ITFlow is split into three main areas. If you are unable to backup the entire VM, you'll need to backup the files & database individually 
  
   * Files   * Files
   * Database   * Database
   * **Master Encryption key**   * **Master Encryption key**
 +
 +{{backups.png?400|}}
  
 ===== Files ===== ===== Files =====
-You should regularly take copies of the PHP files that power ITFlow. As updates are released, these files may reference new database fields. Your file backups should be taken at the same time as your database backup to prevent running into strange issues (e.g. pages failing to load). +  * You should regularly take copies of the PHP files that power ITFlow.  
- +  * As updates are released, these files may reference new database fields. **Your file backup should be taken at the same time as your database backup** to prevent running into strange issues (e.g. pages failing to load). 
-Additionally, ITFlow stores any uploaded files in ''/uploads/''. This includes images, PDFs, etc.+  * Additionally, ITFlow stores any uploaded files in ''/uploads/''. This includes images, PDFs, etc.
  
 ===== Database ===== ===== Database =====
   * Your MariaDB database will contain all information entered into ITFlow.    * Your MariaDB database will contain all information entered into ITFlow. 
   * Each database update will change the schema - restoring an older backup may fail or not work as intended as fields will have been added/removed   * Each database update will change the schema - restoring an older backup may fail or not work as intended as fields will have been added/removed
-  * It is essential that you back up the databse regularly, and **perform an on-demand backup before and after performing updates**. +  * It is essential that you back up the database regularly, and **perform an on-demand backup before and after performing updates**. 
-    * You can take one-off database backups at ''/settings_backup.php'' - note these must be restored via the command line/phpMyAdmin - __currently there is no built-in restore utility__.+    * You can take one-off database backups at ''/admin_backup.php'' - note these must be restored via the command line/phpMyAdmin - __currently there is no built-in restore utility__. 
 +      * **NOTE:** Older installations may reference ''/settings_backup.php'' to take one-off database backups. 
 +    * Recommended: You can automate backups using the mysqldump / mariadb-dump command
  
 ===== Master Encryption key ===== ===== Master Encryption key =====
-ITFlow allows you to store login credentials for assets, websites, etc. Usernames and passwords entered are encrypted in the database using a //master encryption key//. This key is never stored in plaintext on the disk or in the database. You'll need this key if you ever need to recover encrypted passwords from the database. +  * ITFlow allows you to store login credentials for assets, websites, etc.  
- +  * Usernames and passwords entered are encrypted in the database using a //**master encryption key**//. This key is never stored in plaintext on the disk or in the database. You'll need this key if you ever need to recover encrypted passwords from the database. 
-You can retrieve your key at ''/settings_backup.php''. It should never change, so only needs to be backed up somewhere safe once.+  * You can retrieve your key at ''/admin_backup.php'' by entering your account password. The key should never change, so only needs to be backed up somewhere safe once.  
 +    * **NOTE:** Older installations may reference ''/settings_backup.php'' to retrieve the key.